E-safety means being safe on the internet and practicing judicious use of mobiles, tablets and social
media.
AIM
This policy is part of a suite of e-safety documents and strategies developed:
• to protect and educate all stakeholders in their use of technology
• to educate all stakeholders to be aware of, and respond responsibly, to risks related to social
media platforms,
• to have the appropriate mechanisms to intervene and support any incident where appropriate.
This policy includes guidelines for safe and responsible uses of
• Internet in school
• Social media by all stakeholders
• Messenger app
Purpose:
Wise Indian Private School recognises that ICT and the internet are fantastic tools for learning
and communication that can be used in school to enhance the curriculum, challenge students,
and support creativity and independence. Using ICT to interact socially and share ideas can
benefit everyone in the school community, but it is important that the use of the internet and
ICT is seen as a responsibility and that students, staff and parents use it appropriately and
practice good e-safety. It is important that all members of the school community are aware of
the dangers of using the internet and how they should conduct themselves online.
E-Safety policy covers the internet but it also covers mobile phones and other electronic
communications technologies.
We know that some adults and young people will use these technologies to harm children. The
harm might range from sending hurtful or abusive texts and emails, to enticing children to
engage in sexually harmful conversations or actions online, webcam filming, photography or
face-to-face meetings. It is important that there is a balance between controlling access to the
internet and technology and allowing freedom to explore and use these tools to their full
potential.
This policy aims to be an aid in regulating ICT activity in school, and provides a good
understanding of appropriate ICT usage that members of the school community can use as a
reference for their conduct online outside of school hours. E-safety is a whole-school issue and
responsibility.
POLICY:

Making use of ICT and Internet in School:
Internet refers to the Worldwide Web. Electronic Devices refer to any computer, notebook tablet or other
mobile device which can link through Wi-Fi or internet cable to the internet.
PURPOSE:
• The purpose of this policy is to set forth policies and guidelines for access to the school
computer system and acceptable and safe use of technology resources and the Internet.
• To ensure the appropriate use of information and communication technologies to support
effective teaching and learning in the school by protecting students from exposure to
harmful materials, communications, and conduct on the Internet through usage of a reliable
system for filtering the Worldwide Web sites, and to inform the school’s principal and
teachers when students access or use inappropriate materials on the Internet, and prevent
students from accessing immoral sites and other inappropriate sites.
• To prevent unlicensed persons from having access to the school details.
Responsible use of ICT and internet:
• Do not share your password with anyone.
• Log out of your account and devices after use.
• Do not share any personal information or other people’s (home address, phone number
etc.)
• Be wary of emails that ask for any personal information.
• Check with an adult about anything you see that concerns you or report it to a teacher.
• Never meet up with anyone offline that you have only met online without a parent or trusted
adult.
• Think carefully about the places you go online and keep focussed when on learning tasks.
• Take good care of the ICT equipment.
• Copy / upload / publish / distribute materials that are appropriate.
• Take images or video of other pupils, friends or staff only with their full knowledge and
permission.
• Do not copy / upload / publish / distribute images or videos of others without their
permission.
• Do not copy materials, music, videos or pictures from the internet and use them in your
own work unless they are copyright free.
The cchool e-Safety Coordinator is MS. Greeshma
Signature: ……………………………………….

• Remember that anything you do can be traced back including your browsing history and
content that you may copy / upload / publish or distribute.
• Wi-Fi is provided in designated areas of the school where the password is shared only
with staff.
• Students are permitted to access internet in the computer lab, library and class room
only under adult supervision.
• The school uses licensed antivirus and office software.
• The data is examined with the content security regarding their integrity. Content
filtering technique is used to prevent or block users from viewing inappropriate or
objectionable website.
• Periodic checks are done for all the computers to check appropriate use of each
computer.
• In case students misusing the internet, warning letter will be issued to the students.
• You must understand that if you are irresponsible in your use of ICT, you may lose your
access to it.
Learning to evaluate internet content
With so much information available online it is important that pupils learn how to evaluate
internet content for accuracy and intent. This is approached by the school as part of digital
literacy across all subjects in the curriculum. Students will be taught:
• to be critically aware of materials they read, and shown how to validate information
before accepting it as accurate
• to use age-appropriate tools to search for information online
The school will also take steps to filter internet content to ensure that it is appropriate to the age
and maturity of pupils. If staff or pupils discover unsuitable sitesthen the URL will be reported
to the school e-safety coordinator. Any material found by members of the school community
that is believed to be unlawful will be reported to the appropriate agencies. Regular software
and broadband checks will take place to ensure that filtering services are working effectively.
Managing information systems
The school isresponsible for reviewing and managing the security of the computers and internet
networks as a whole and takes the protection of school data and personal protection of our
school community very seriously. This means protecting the school network, as far as is
practicably possible, against viruses, hackers and other external security threats. The security
of the school information systems and users will be reviewed regularly by the IT
technicians/ICT coordinator/network manager and virus protection software will be updated
regularly.
• ensuring that all personal data sent over the internet or taken off site is encrypted
• making sure that unapproved software is not downloaded to any school computers.

Alerts will be set up to warn users of this
• files held on the school network will be regularly checked for viruses
• the use of user logins and passwords to access the school network will be enforced
• portable media containing school data or programmes will not be taken off-site
without specific permission from a member of the senior leadership team.
Emails
The school uses email internally for staff and pupils, and externally for contacting parents, and
is an essential part of school communication.

Staff and pupils should be aware that school email accounts should only be used for school-
related matters, ie for staff to contact parents, students, other members of staff and other

professionalsfor work purposes. Thisisimportant for confidentiality. The school hasthe right
to monitor emails and their contents but will only do so if it feels there is reason to.
School email accounts and appropriate use
Staff should be aware of the following when using email in school:
• Staff should only use official school-provided email accounts to communicate with
pupils, parents or guardians . Personal email accounts should not be used to
contact any of these people and should not be accessed during school hours.
• Emailssent from school accountsshould be professionally and carefully written. Staff
are representing the school at all times and should take this into account when
entering into any email communications.
• Staff must tell theirsupervisors or a member of the senior leadership team if they receive
any offensive, threatening or unsuitable emails either from within the school or from
an external account. They should not attempt to deal with this themselves.
• The forwarding of chain messages is not permitted in school.
Students should be aware of the following when using email in school, and will be taught to follow
these guidelines through the ICT curriculum and in any instance where email is being used within the
curriculum or in class
• in school, pupils should only use school-approved email accounts
• excessive social emailing will be restricted
• pupils should tell a member of staff if they receive any offensive, threatening or
unsuitable emails either from within the school or from an external account. They
should not attempt to deal with this themselves.
• pupils must be careful not to reveal any personal information over email, or arrange to
meet up with anyone who they have met online without specific permission from an
adult in charge.
Pupils will be educated through the ICT curriculum to identify spam, phishing and virus emails
and attachments that could cause harm to the school network or their personal account or
wellbeing.

USE OF SYSTEM IS A PRIVILEGE, NOT A RIGHT
The use of the school computer system and access to use of the Internet is a privilege, not a right.
Depending on the nature and degree of the violation and the number of previous violations,
unacceptable use of the school system or the Internet may result in one or more of the following
consequences: suspension or cancellation of use or access privileges; payments for damages and
repairs; discipline under other appropriate school policies, including suspension, expulsion,
exclusion or termination of employment; or civil or criminal liability under other applicable
laws.
UNACCEPTABLE USES OF SCHOOL INTERNET:
A. The following uses of the school computer system and Internet are considered unacceptable for students
and staff
1. Users will not use the school system to access, review, upload, download, store, print, post, receive,
transmit or distribute:
• pornographic, obscene or sexually explicit material or other visual depictions that are
harmful to minors;
• obscene, abusive, profane, lewd, vulgar, rude, inflammatory, threatening, disrespectful, or
sexually explicit language;
• materials that use language or images that are inappropriate in the education setting or
disruptive to the educational process;
• information or materials that could cause damage or danger of disruption to the educational
process;
• materials that use language or images that advocate violence or discrimination toward other
people (hate literature) or that may constitute harassment or discrimination.
2. Users will not use the school system to knowingly or recklessly post, transmit or distribute false or
defamatory information about a person or organization, or to harass another person, or to engage in
personal attacks, including prejudicial or discriminatory attacks.
3. Users will not use the school system to engage in any illegal act or violate any local, state or federal
statute or law.
4. Users will not use the school system to vandalize, damage or disable the property of another person or
organization, will not make deliberate attempts to degrade or disrupt equipment, software or system
performance by spreading computer viruses or by any other means, will not tamper with, modify or
change the school system software, hardware or wiring or take any action to violate the school security
system, and will not use the school system in such a way as to disrupt the use of the system by other
users.
5. Users will not use the school system to gain unauthorized access to information resources or to access
another person’s materials, information or files without the implied or direct permission of that person.

6. Users will not use the school system to post private information about another person or to post,
transmit or distribute personal contact information about themselves or other persons, or other personally
identifiable information, including, but not limited to, addresses, telephone numbers, school addresses,
work addresses, identification numbers, account numbers, access codes or passwords, labeled
photographs or other information that would make the individual’s identity easily traceable, and will not
repost a message that was sent to the user privately without permission of the person who sent the
message.
7. Users must keep all account information and passwords on file with the designated school official.
Users will not attempt to gain unauthorized access to the school system or any other system through the
school system, attempt to log in through another person’s account, or use computer accounts, access
codes or network identification other than those assigned to the user. Messages and records on the school
system may not be encrypted without the permission of appropriate school authorities.
8. Users will not use the school system to violate copyright laws or usage licensing agreements, or
otherwise to use another person’s property without the person’s prior approval or proper citation,
including the downloading or exchanging of pirated software or copying software to or from any school
computer, and will not plagiarize works they find on the Internet.
9. Users will not use the school system for conducting business, for unauthorized commercial purposes or
for financial gain unrelated to the mission of the school. Users will not use the school system to offer or
provide goods or services or for product advertisement. Users will not use the school system to purchase
goods or services for personal use.
B. If a user inadvertently accesses unacceptable materials or an unacceptable Internet site, the user shall
immediately disclose the inadvertent access to an appropriate school official. In the case of a school
employee, the immediate disclosure shall be to the employee’s immediate supervisor and/or the
administrative officer. This disclosure may serve as a defense against an allegation that the user has
intentionally violated this policy.

Published content and the school website
The school website is viewed as a useful tool for communicating our school ethos and practice
to the wider community. It is also a valuable resource for parents,students, and stafffor keeping
up-to-date with school news and events, celebrating whole-school achievements and personal
achievements, and promoting school projects.
The website is in the public domain, and can be viewed by anybody online. Any information published
on the website will be carefully considered in terms of safety for the school community, copyrights and
privacy policies. No personal information on staff or pupils will be published, and detailsfor contacting
the school will be for the school office only. For information on the school policy on children’s
photographs on the school website please refer to section 7.2 of this policy.
Role and responsibility:
The school website Coordinator is Ms. Greeshma
Signature: ……………………………………….

Policy and guidance of safe use of children’s photographs and work
Colour photographs and pupils work bring our school to life, showcase our student’s talents,
and add interest to publications both online and in print that represent the school. However,
the school acknowledges the importance of having safety precautions in place to prevent the
misuse of such material.
Images of pupils and staff will not be displayed in public, either in print or online, without
consent. On admission to the school parents/guardians will be asked to sign a photography
consent form. The school does this so as to prevent repeatedly asking parents for consent over
the school year, which is time-consuming for both parents and the school. The terms of use of
photographs never change, and so consenting to the use of photographs of your child over a
period of time rather than a one-off incident does not affect what you are consenting to.
The school will ensure that
• Electronic and paper images will be stored securely.
• Names of stored photographic files will not identify the child.
• Images will be carefully chosen to ensure that they do not pose a risk of misuse. This
includes ensuring that pupils are appropriately dressed. Photographs of activities
which may pose a greater risk of potential misuse (for example, swimming
activities), will focus more on the sport than the pupils (i.e. a student in a swimming
pool, rather than standing by the side in a swimsuit).
• For public documents, including in newspapers, full names will not be published
alongside images of the child. Groups may be referred to collectively by year group or
form name.
• Events recorded by family members of the students such as school plays or sports days
must be used for personal use only.
• Pupils are encouraged to tell a staff member if they are concerned or
uncomfortable with any photographs that are taken of them or they are being
asked to participate in.
• Any photographers that are commissioned by the school will be fully briefed on
appropriatenessin terms of content and behaviour, will wear identification at all times,
and will not have unsupervised access to the pupils. For more information on
safeguarding in school please refer to our school child protection and safeguarding
policy.
Complaints of misuse of photographs or video
Parentsshould follow standard school complaints procedure if they have a concern or complaint
regarding the misuse of school photographs. Please refer to our complaints policy for more

information on the steps to take when making a complaint. Any issues or sanctions will be
dealt with in line with the school’s child protection and safeguarding policy and behaviour
policy.
Social networking, social media and personal publishing
Pupils are not allowed to access social media sites like personal publishing toolsincluding blogs, wikis,
social networking sites, bulletin boards, chat rooms and instant messaging programmes in school.
There are various restrictions on the use of these sites in school that apply to both students and staff.
Mobile phones and personal device
Students are prohibited from carrying mobile phones at all times.
The school takes certain measures to ensure that mobile phones are used responsibly in school. Some of
these are outlined below.
• Mobile phones can be confiscated by a member of staff in case the pupil is found
carrying one, and the device can be searched by a member of the senior leadership team
if there is reason to believe that there may be evidence of harmful or inappropriate use
on the device.
• The school will not tolerate cyberbullying against either pupils or staff. Sending
inappropriate, suggestive or abusive messages is forbidden and anyone who is found
to have sent a message of such content will be disciplined. For more information on the
school’s disciplinary sanctions read the School Behaviour Policy.
• Mobile phones must be switched off during school lessons or any other formal school
activities.
• The school will not take responsibility for personal devices that have been lost, stolen,
or damaged.
• Images or files should not be sent between mobile phones in school.
• If staff wish to use these devices in class as part of a learning project, they must get
permission from a member of the Senior Leadership Team.

Mobile phone or personal device misuse
Pupils
• Pupils who breach school policy relating to the use of personal devices will be
disciplined in line with the school’s behaviour policy. Their mobile phone may be
confiscated.
• Pupils are under no circumstances allowed to bring mobile phones or personal devices
into examination rooms with them. If a pupil is found with a mobile phone in their
possession it will be confiscated. The breach of rules will be reported to the appropriate
examining body and may result in the pupil being prohibited from taking that exam.

Staff
• Under no circumstances should staff use their own personal devices to contact
pupils or parents either in or out of school time.
• The school expects staff to lead by example. Personal mobile phones should be
switched off or on ‘silent’ during school hours.
• Any breach of school policy may result in disciplinary action against that member
of staff. More information on this can be found in the child protection and
safeguarding policy, or in the staff contract of employment.

Managing emerging technologies
Technology is progressing rapidly and new technologies are emerging all the time. The school
will risk-assess any new technologies before they are allowed in school, and will consider any
educational benefitsthat they might have. The school keeps up-to-date with new technologies
and is prepared to quickly develop appropriate strategies for dealing with new technological
developments.
A. WHATSAPP USAGE:
Class group chat:
• The class teacher will be the admin of the group.
• It is used for school and school related matters; not community posts.
• Messages are not sent after 7pm or before 6am.
• Issues or questions that apply to a single child only are sent via direct message to their parent.
• No need to respond to all messages posted on the group, especially if it’s a ‘thumbs-up’ or ‘smiley
face’, only if specific information is requested.
• The group should never be used as a platform to air views/grievances regarding a teacher,
child or parent in the class or school.
• The group is not a political platform for airing opinions on current affairs.
• The group should not be used for private conversations with anyone else using the group.
• The class teacher reserves the right to remove any member from the group on the basis of
rude or unacceptable behavior.
Responsible use of group chats by parents:
• These groups are intended as a convenient way to distribute important school information
to parents quickly and efficiently and for parents to communicate easily with each other
regarding class matters, e.g. homework.
• The group should never be used as a platform to air views/grievances regarding a teacher, child or
parent in the class or school.
• The group is not a political platform for airing opinions on current affairs.
• The group should not be used for private conversations with anyone else using the group.

• The school has a Complaints Policy in place, kindly avoid broadcasting grievances on group chats
• Be sensitive towards the teachers’ personal time. Do not message after 7:00 pm or before 6:00 am.
• Parents, please keep an eye on children’s WhatsApp groups. These are wide open to cyberbullying
and young children have not yet developed the tools to handle this. If you pay the cell phone bill,
then you have every right to monitor their online presence.
• The school has a clear communication channel (outlined above) and no complaints/grievances may
be communicated via the class group-chat.
• Breaches of this code of conduct will be taken seriously by the school and, in the event of illegal,
defamatory, or discriminatory content, breaches could lead to prosecution.
•
B. PARENTAL USE OF SOCIAL MEDIA:
Appropriate use of social networking sites by parents
The school recognises that many parents and other family members will have personal social networking
accounts which they might use to discuss/share views about school issues with friends and acquaintances.
However, it is not the way to raise concerns or complaints as the school will not respond to issues raised
on a social networking site. If there are serious allegations being made/concerns being raised,
social media or internet sites should not be used to name individuals and make abusive comments.
Please contact the school to discuss any concerns you may have.
Inappropriate use of social networking sites by parents
• Although social networking sites may appear to be the quickest and easiest way to express
frustrations or concerns about the school and those associated with it, it is rarely appropriate to do
so. Other channels such as a private and confidential discussion with Supervisors, the Principal
or member of the Governing Body, or using the school’s formal complaints process are much
better suited to this. The school considers the following examples to be inappropriate uses of
social networking sites. (This list is non‐exhaustive and intended to provide examples only):
• Naming children or posting any undesired comments about children who attend Wise Indian
Private School;
• Making allegations about staff or anyone else connected with the school;
• Making any posts that could be deemed to be cyber‐bullying;
• Making complaints about the school or staff at the social media sites
• Making defamatory statements about the school or staff at the school;
• Posting negative or offensive comments about staff or any other individual connected to the
school;
• Posting racist comments;
• Posting comments which threaten violence;
• Posting comments or engaging in online discussions with children other than their own.
Parents should also ensure that their children are not using social networking and other internet sites in
an inappropriate manner. It is expected that parents/carers explain to their children what is acceptable
to post online. Parents/carers are also expected to monitor their children’s online activity, including
inrelation to their use of social media. Please note that most social networking sites require the user to be
at least 14 years old.
Procedure the school will follow if inappropriate use continues

The school will always try to deal with concerns raised by parents in a professional and appropriate
manner and understands that parents may not always realise when they have used social networking sites
inappropriately. Therefore, as a first step the school will usually discuss the matter with the parent to try
to resolve it and to ask that the relevant information be removed from the social networking site in
question. If the parent refuses to do this and continues to use social networking sites in a manner the
school considers inappropriate, the school will consider taking the following action:
• Take legal advice and/or legal action where the information posted is defamatory in any way or if
the circumstances warrant this;
• Set out the school’s concerns to the parent in writing, giving a warning and requesting
that the material in question is removed;
• Contact the police where the school feels it appropriate – for example, if it considers a
crime (such as harassment) has been committed or in cases where the posting has a racial
element, is considered to be grossly obscene, grossly offensive or is threatening violence;
• If the inappropriate comments have been made on a school website or online forum, the school
may take action to block or restrict that individual’s access to that website or forum;
• Contact the host/provider of the social networking site to complain about the content of the site
and ask for removal of the information;
• Take other legal action against the individual following appropriate advice.
Protecting personal data
Wise Indian Private School believes that protecting the privacy of our staff and pupils and

regulating their safety through data management, control and evaluation is vital to whole-
school and individual progress. The school collects personal data from pupils, parents, and staff

and processes it in order to support teaching and learning, monitor and report on pupil and
teacher progress, and strengthen our pastoral provision.
We take responsibility for ensuring that any data that we collect and process is used correctly
and only as is necessary, and the school will keep parents fully informed of the how data is
collected, what is collected, and how it is used. National curriculum results, attendance and
registration records, special educational needs data, and any relevant medical information are
examples of the type of data that the school needs. Through effective data management we can
monitor a range of school provisions and evaluate the wellbeing and academic progression of
our school body to ensure that we are doing all we can to support both staff and students.
The school will:
• ensure that data is fairly and lawfully processed
• process data only for limited purposes
• ensure that all data processed is adequate, relevant and not excessive
• ensure that data processed is accurate
• not keep data longer than is necessary
• process the data in accordance with the data subject’s rights
• ensure that data is secure
• ensure that data is not transferred to other countries without adequate protection.

There may be circumstances where the school is required either by law or in the best interests
of our students or staff to pass information onto external authorities; for example, our local
authority, MOE, or the Department of Health. These authorities are up-to-date with data
protection law and have their own policies relating to the protection of any data that they
receive or collect.

Assessing Risks

The school will take all reasonable precautions to prevent access to inappropriate material.
However, due to the international scale and linked Internet content, it is not possible to
guarantee that unsuitable material will never appear on a school computer. The school will
audit ICT use to establish if the e-safety policy is adequate and that the implementation of the
e-safety policy is appropriate.